Carolina Forest

Board Members present: Cyndi Caviness (Chair), Dannie Cox, Larry Emmert, Mark McLean, Derick Miles

Officers present: John Olmstead, Andy King

Absent: Tom Miller

Other Attendees: Annette Frick, CFA Business Manager

Cyndi Caviness called the meeting to order at 7:00 pm. and welcomed everyone. She noted that all Directors and Officers were present except for Tom Miller.

May/June Draft Minutes: Cyndi Caviness moved to accept both sets of minutes, Larry Emmert seconded, all approved. Motion carried.

June Executive Session Minutes: Cyndi moved to accept the minutes, Mark McLean seconded, all approved. Motion carried.

Treasurer’s Report: It was noted that collections had picked up and according to the report CFA income is now $10K lower than budget for the year instead of the previously projected $70K. Larry N noted the new payment plan arrangements appeared to have caused several people to pay past due accounts in full.

President’s Report: Noel Nicely presented John’s report in his absence and relayed John’s request that his report be posted to the website asap since it contains the time sensitive information on waterfront leases.

Committee Reports

Architectural Review Committee: Cyndi presented Jimmy’s written report

Campground: Aldene Mabe noted that the bathhouse still looks good and asked the Board to keep in mind the campground for separate funding in the future. Mark asked if a date had been set yet to paint the bathhouse and Alden said this was still in process.

PEC: No report

Entertainment: It was announced that Michelle King has resigned as Chair of this committee but will continue to assist until a new Chair is found. Dannie said he thought Michelle had done an excellent job as Chair and asked Mark to let her know. Mark also encouraged folks to thank her personally if they felt so inclined.

Clubhouse: Sheena Walker reported that she had received a lot of positive feedback on the pool bathrooms and said that if we make the area nice people will keep it that way. Others confirmed the positive feedback.

Legal: No report

Marina: Dannie reported that a few slips were still available for rent and went on to request once again that people be courteous when using the marina. There were at least two incidents of people parking boats in others’ rented slips over the 4^th of July weekend.

Newsletter: No report

Roads: No report.

Welcome Committee: No report.

Beautification: The point area around the flagpole at the marina lagoon has been cleaned up.

Website: No report

Recreational Park: No report

Rules and Regulations: No report

Home and Lot Maintenance: Cyndi Caviness reported the committee had met but had nothing to present to the Board at the moment but would do so soon. Cyndi announced that she was resigning as Chair of this committee due to time constraints but will still serve as a member. Kathy Trotter will take over as Chair.

Unresolved Issues:

Item 898: Bill Hamilton Lot 139 , permission to remodel– This item was approved off line and requires a public vote. Mark moved to grant approval, Dannie seconded. All voted yes. Motion carried 5-0.

Item 899: Mark Blanton, Lot 141, Guest Boats –.Mark Blanton requested permission to let guests store their boats at his house during fishing tournaments without paying the daily guest fee. Several options were discussed including parking near the office and paying one fee.

Cyndi moved to deny the request since Mr. Blanton was not present to make his case noting he could bring it up again, Mark seconded. All voted yes. Motion carried 5-0. Request denied.

Item 900: Dawn Vale, Lot 940, Permission to use pool – The Vales were present and Dawn Vale explained the details of the party and presented a guest list. Plenty of adults will be present to supervise children. The Board clarified that people could not come back in the clubhouse with wet suits and that CFA could not close the pool to the public. Larry moved to approve the request saying that the Dales could use the pool with 20 people as part of their clubhouse rental from 3:30 – 5:00 pm on Sunday, 7/11. They will pay the $1 guest fee for each guest after the first six. Dannie seconded all approved. Motion carried 5-0.

Item 901: Mark McLean, Lot 286, Construction Deposit Refund – ARC has approved. Larry moved to grant the request, Dannie seconded. Mark abstained from the vote, all others voted yes. Motion carried 4-0.

Item 902, George Jones, Lot 79, Request to build room addition – Cyndi noted that construction had already started without Board approval. George and Wilma Jones were present and George explained that they were under time constraints on both their loan and the availability of sub contractors. The building permit was also delayed. George thought he had allowed enough time for permitting but did not realize the process had slowed considerably since the last time he built.

The Joneses had paid their deposit and thought they had been approved based on a conversation with Casie in the office. Cyndi asked how the workers had gotten into CFA and was told Security let them in. John noted this was an ongoing problem and asked the board to consider rules on when to let in workers and construction vehicles in the gate. Cyndi asked him to bring this up in the open discussion portion of the meeting.

The Directors and the Joneses agreed this was a misunderstanding.

After further discussion, Mark moved to approve construction, Dannie seconded, all approved. Motion carried 5-0.

Item 903, Campground Gate: Mark presented this idea as a lower cost alternative to putting security cameras at the campground gate and dumpster area. Larry procured three estimates for robust gates that would be difficult or impossible to defeat.

Mark noted the he felt it was not in CFA’s interest to prosecute members and asked if any successful prosecutions had ever occurred using the cameras. No cases have ever gone completely through court and Mark argued that the time and expense involved to do so was of dubious value.

The best estimate presented involved use of a magnetic gate which would lock the gate down with 1200 lbs of force.

Cyndi asked if this might void the current contract for security cameras and asked the status of that project. The security company is supposed to return next week to suggest alternatives to using the telephone company poles.

John commented that this type of gate might be the prototype for replacing the existing gates as they wear out.

Mark moved to accept the quote on the magnetic gate if Tom Miller indicates we have funding and if it will release in the event of a power failure. Larry seconded. Further discussion: Dannie, Cyndi, and Derick said they were not opposed to the idea of the gate but felt CFA should continue with the camera plan first since that was already approved and we are under contract.

Mark and Larry voted yes, Cyndi, Derick, and Dannie voted no. Motion failed 2-3.

Open Discussion

John asked the Board to consider prohibiting trucks with 3 or more axles from entry unless they are on the approved list for construction. John noted that Woodrun had adopted such a policy.

A lengthy discussion ensued about the merits of a 3 axles limit. Concerns were expressed that this was overkill and would impede folks getting driveway gravel. Mr. Vale noted from the floor that these trucks are designed to distribute weight better than conventional vehicles. John agreed this was true unless the vehicle turns sharply.

Discussion continued without resolution and Cyndi asked John to put this item on the agenda for August.

Cyndi welcomed Derick Miles to the Board.

Sheena asked about yard timbers for the clubhouse and was told this item was on the list for Maintenance.

Dannie moved to adjourn, Cyndi seconded, all approved. Meeting adjourned at 8:15 pm.